In accordance with the Local Government Act 1995, the Council has established a number of Committees to support the operations of the Council. The following information provides details about the membership and role of each Committee.

Established Committees - please select link any of the following links for detailed information:

All Committee meetings are held in Committee Room 1, Level 9, Council House, 27 St Georges Terrace, Perth on the dates listed in the Meetings Calendar.

How to make a Deputation to a Committee

  1. Applications for deputations wishing to be received by Council or Committee must apply to info.city@cityofperth.wa.gov.au  by 12 noon on the day of the  meeting.

  2. The Presiding Member may decline the request.

  3. Applicants invited to present a deputation to a meeting:

    (a) must not exceed 5 persons, only 2 of whom may address the meeting, although others may respond to specific questions from the members; and
    (b) must not address the meeting for a period exceeding 10 minutes without the agreement of the meeting.

  4. For the purpose of determining who may address the Council or Committee on an issue, all those people either in favour of or opposed to an item are deemed to comprise a single deputation.

  5. Council or Committee members will be granted the opportunity to ask the applicant questions at the conclusion of the deputation.

  6. A matter which is the subject of a deputation to Council or Committee is not to be decided until the applicant has completed the deputation.

  7. Once the deputation has concluded, the applicant will be requested to sit in the gallery and will not be permitted to speak again.

 

Please submit your Deputation Request Form by email to info.city@cityofperth.wa.gov.au

 

How to ask a Question at Committee Meetings

For Committee meetings that are open to the public, the Local Government Act 1995 provides for a formal question time during every ordinary meeting of the Committee. Members of the public can use this opportunity to ask a question about any issue relating to the Terms of Reference of the particular Committee.

Complex questions requiring research should be submitted as early as possible in order to allow the City sufficient time to prepare a response. Questions are not to be in the form of a statement or preamble. The Presiding Person may nominate a Member or Officer to answer the question or determine that any complex question requiring research be answered in writing. No debate or discussion is allowed to take place on any question or answer.

Please forward your Public Question Time Request Form prior to 3.00pm on the day of the meeting by email to governance@cityofperth.wa.gov.au

It is preferred that questions be submitted in writing prior to the meeting, however, you can submit your Public Question Time Request to a staff member at the meeting and ask your question orally at the meeting.Question Sheets are provided at the entrance to the Committee meeting room.

Committee Agendas and Minutes

Agendas for Committee Meetings that are open to the public are available for review from 1.00pm the Friday preceding the meeting in PDF format online at the City’s website through the Meetings Calendar. You can also inspect a copy of the Committee Agenda at the City Library (140 William Street) or the Customer Service Centre (Ground Floor, Council House). For those attending a meeting, agendas are available at the entrance to Committee Room 1.

Committee Minutes are available for review for all Committee meetings – whether open or closed to the public. The minutes of the most recent Committee meetings are available online to download through the Meetings Calendar no later than five working days after the meeting is held. For Committee Minutes for meetings held prior to the current year, please select the link to Committee Minutes Archive.

Committee Membership and Terms of Reference

DESIGN ADVISORY COMMITTEE (closed to public)

Members:

1st Deputy:

 

Mr David Karotkin (Presiding Member)

Peter Hobbs

 

Mr Warren Kerr

Peter Hobbs

 

Mr Peter Ciemitis

Robina Crook

 

Mr Malcolm Mackay

Robina Crook

 

Australian Institute of Landscape Architects Member - Vacant

Stuart Pullyblank

 

State Government Architect (or nominee)

N/A

 

Director Planning and Development

City Architect

 

The Design Advisory Committee has been appointed by the Council in accordance with the requirements of Clause 40 of the City Planning Scheme No. 2, which was gazetted on 9 January 2004.

The Committee is required to provide independent technical advice and recommendations to the Council in respect to applications requesting a Plot Ratio Bonus in the Central Area and design issues on other applications referred to it for consideration.

Referral of Applications to the Design Advisory Committee

The following applications will be referred to the Committee:

1.  Applications for development which are seeking bonus plot ratio whether inside or outside the Central Area;
2.  Applications for major developments within the city;
3.  Applications for other developments where the advice of the Design Advisory Committee is considered by the Manager Approval Services to be of assistance in the assessment of the application;
4.  Any application referred to the Committee by the Council’s Planning Committee or by the Council at a Council meeting.

Plot Ratio Bonuses

The Committee will be guided by the Council's Bonus Plot Ratio Policy adopted pursuant to Clause 56 of the City Planning Scheme No. 2.

This Policy defines the following considerations in assessing applications for bonus plot ratio:

•    The awarding of bonus plot ratio presents an opportunity for the Council to encourage development within the city to include community facilities that will both improve the environment of the city, for its people and assist the Council in realising its aims and objectives for future development of the city.
•    Bonus plot ratio will not be awarded “as of right” but must be earned.
•    The means of earning the plot ratio bonus is primarily through the provision of an onsite community facility or amenity as part of the development. The facility should benefit the population of the city and the community as a whole, enhance enjoyment of the city and contribute positively to the overall physical environment and ambience of the city.

The policy identifies the following list of facilities eligible for bonus plot ratio:

•    Public spaces;
•    Pedestrian links;
•    Conservation of heritage places;
•    Provision of specific facilities on private land;
•    Residential Use: Maximum 20% bonus; and
•    Special Residential Use: Maximum 40% bonus (20% for special residential use or 40% for high quality hotel use).

(Note: Consequential amendment of the eligible category list has been included here resulting from the gazettal of Amendment No. 25 of the City Planning Scheme No. 2 (Plot Ratio and Bonus Plot Ratio) on 26 February 2013.)

Reference should be made to the Bonus Plot Ratio Policy for details of how applications for bonus plot ratio will be assessed.

Design Advisory Matters

The Committee will also consider applications put before it for advice on design elements. In making any recommendation on these applications, the Committee will have due regard to the provisions of the City Planning Scheme No. 2 and any Planning Policy adopted under the Scheme.

Register of Decisions of the Design Advisory Committee

In order to ensure that bonus plot ratio is awarded consistently, effectively and equitably and that design advice is similarly provided on a consistent basis, the Committee will establish a register recording the following information:

•    Details of the development and facility seeking bonus plot ratio;
•    Details of the development and major design issues to be addressed;
•    The Committee’s recommendation of the proposal;
•    The Council's decision in regard to each application.

CEO PERFORMANCE REVIEW COMMITTEE (closed to public)

Members:

Commissioner Lumsden

Commissioner McMath

Commissioner Hammond

Terms of Reference: [Adopted OCM 04/06/13]

To:
1. Undertake an annual review of the performance of the Chief Executive Officer as required by Section 5.38 of the Local Government Act 1995;
2. Establish annual performance objectives for the Chief Executive Officer;
3. Report the outcome of the review referred to in part 1 above to Council.

AUDIT AND RISK COMMITTEE 

 AUDIT AND COMMITTEE COMMITTEE (open to public)

Members:

1st Deputy:

2nd Deputy:

Commissioner Lumsden

   

Commissioner McMath

   

Commissioner Hammond

   

Mr Robert Maurich (Presiding Member)

[Appointed vide OCM 14/03/17- 13.16]
Term expires May 2019

Terms of Reference: [26/06/18]

  1. The Audit and Risk Committee’s role, in accordance with Regulation 16 of the Local Government (Audit) Regulations 1996, is to:
    a.  guide and assist the local government in carrying out:
         i.      its functions under Part 6 of the Act;
         ii.     its functions relating to other audits and other matters related to financial management; and
    b.  functions in relation to audits conducted under Part 7 of the Act. review a report given to it by the CEO under regulation 17(3) (the CEO’s report) and is to —|
         i.      report to the council the results of that review; and
         ii.    give a copy of the CEO’s report to the Council.
    c.   monitor and advise the CEO when the CEO is carrying out functions in relation to a review under —
         i.     regulation 17(1); and
         ii.   the Local Government (Financial Management) Regulations 1996 regulation 5(2)(c);
    d.  support the auditor of the local government to conduct an audit and carry out the auditor’s other duties under the Act in respect of the local government;
    e.  oversee the implementation of any action that the local government —
         i.    is required to take by section 7.12A(3); and
         ii.   has stated it has taken or intends to take in a report prepared under section 7.12A(4)(a); and
         iii.  has accepted should be taken following receipt of a report of a review conducted under regulation 17(1); and
         iv.   has accepted should be taken following receipt of a report of a review conducted under the Local Government (Financial Management) Regulations 1996 regulation 5(2)(c);
    f.  perform any other function conferred on the audit committee by these regulations or another written law.

2.    The Committee may provide guidance and assistance to the local government regarding:
          a.    other matters to be audited;
          b.    the scope of audits; and
          c.    financial, risk and compliance management functions as prescribed in the Local Government Act 1995; as well as
          d.    other matters specified in these Terms of Reference.

3.    The Committee may resolve to request the Chief Executive Officer (CEO) to provide any information or make arrangements to provide independent expert advice, as appropriate and required by the Committee in order to fulfil its duties and responsibilities.

4.    The Committee is to review and make recommendations to the Council regarding:

a.    Financial Management
          i.    the annual Financial Statements with a view to being satisfied as to their accuracy and timeliness and the inclusion of prescribed disclosures and information;
          ii.    changes in accounting practices, policies and material changes in accounting treatment, providing advice on the appropriateness of implementation strategies; and
          iii.    the City’s financial status and performance.

b.    Risk Management
          i.    the City’s risk management strategies and policies;
          ii.    the adequacy of the City’s risk management systems and practices; and 
          iii.    the management of strategic risks, identifying as appropriate, specific risks for more detailed review and response.

c.    Internal Controls
          i.    the standard and effectiveness of the City’s corporate governance and ethical considerations; 
          ii.   the integrity, adequacy and effectiveness of the City’s financial and administration policies, systems and controls in providing financial and governance information which:
                •    is accurate and reliable;
                •    complies with legislative obligations and requirements; and
                •    minimises the risk of error, fraud, misconduct or corruption; and
          iii.  the efficiency and effectiveness on achievement of objectives.

d.    Legislative Compliance
          i.    the integrity, adequacy and effectiveness of the City’s systems and controls for legislative compliance;
          ii.   the level of compliance with legislative obligations as well as the City’s policies; 
          iii.  the CEO’s report on the review of the City’s legislative Compliance systems, at least once triennially; and
          iv.   the annual statutory Compliance Audit.

e.    Internal and External Audit Planning and Reporting
          i.     the integrity, adequacy and effectiveness of the City’s Internal Audit Plan and External Audit Plan;
          ii.    reports, findings and recommendations arising from Internal and External Audits;
          iii.   the audit of the City’s Annual financial statements; 
          iv.   the integrity, adequacy and effectiveness of the management response and any actions proposed to be taken to address issues raised by the Internal or External Auditor; and 
          v.    the oversight and monitoring of implementation of agreed actions.
Delegated Authority 1.1.3 – Audit and Risk Committee provides authority for the Committee to fulfil the duty of the Council to meet with the City’s External Auditor at least once per year [s.7.12A(2)].
 

Can’t find what you are looking for?

Please contact the City’s Governance Unit on 9461 3250.