Banner and Flag Hire

TEN EASY STEPS TO BANNER AND FLAG HIRE

 

From July 2023 the City is changing how banner and flag hire applications are made and assessed.

 

If you experience difficulties applying online, please contact City Banners at banners@cityofperth.wa.gov.au or on 08 9461 3419.

 

 

Secure your Booking	1	Request Availability Request availability before submitting your application with City Banners at banners@cityofperth.wa.gov.au or on 08 9461 3419. A pencil booking will be placed on available sites as requested, while waiting for your application.
	2	Submit your application online Applications can be submitted online at Banner and flag site bookings | City of Perth When submitting your application, choose what is to happen with your Banners and Flags after the hire period: - Collection from the installer, - Delivery by the installer, or - Disposal of all banners.
	3	Request for Supporting Documents Following an introduction letter and an initial assessment you may receive a request for any supporting documents, where applicable.
	4	Receive a Cost Estimate A cost estimate is given, this tells you what the current fees and charges are based on your booking. This can be adjusted to accommodate any changes to your booking before the Confirmed Booking Letter is issued. Refer to Banner and Flag Hire - Fees and Charges. *Fees and charges may be subject to change each financial year.
	5	Production Costs Obtain a quote from a banner/flag manufacturer to print and supply your banners and/or flags. The City of Perth fees and charges does not include the cost of production of Banners and Flags. Ensure your manufacture has the latest version of the Book 900 - Banners and Flags Specification
	6	Artwork and Sequencing The City Banners team requires your artwork, and where two or more designs are in use an installation sequence three months before the start of the hire period. The City may make comments or request changes to your artwork to meet the City’s Design Criteria. Refer to Banner and Flag Hire - Guidelines for more information.
	7	Confirmed Booking and Invoice Once the Artwork and Installation Sequencing is supported, you will receive a Confirmed Booking Letter. Followed by your Invoice. The Confirmed Booking Letter will detail the delivery information.
Produce your Banners	8	Banner and Flag Production Once you have received the Confirmed Booking Letter, you can now begin the printing process of your banners and flags.
	9	Banner and Flag Delivery It is your responsibility to ensure all banners and flags (applicable to your booking) are delivered to the City’s Installer, in the manner detailed in the Banner and Flag Hire - Guidelines.
	10	End of Hire Period Collection: to be collected within seven days following your hire period. Delivery: will be made as arranged with the installer.  Disposal: will occur immediately following the removal of your banners and flags.

 

 

Banner and Flag Hire sites are spilt into three categories, Premier, Executive and Boutique Locations, based on street profile and range of vision. 

 

From July 2023, we have 29 banner and flag sites, spread through the CBD, Northbridge, East Perth, West Perth, and Nedlands.

 

Please refer to Banner and Flag Hire - Guidelines for views of the Banner and Flag Hire locations.

 

BEST SEEN BY:
Pedestrians
Vehicles

Views may be impacted by the City’s Urban Forrest, the City recommends viewing sites in person to see how your banners will appear to the public.

 

 

PREMIER LOCATIONS

 

These banners and flags are in high traffic locations, with a great range of vision to passers-by. These sites are in the busiest areas around the city.

 

SITE CODE	STREET NAME	LOCATION	NUMBER (banners and flags)	BEST SEEN BY
E1	Elizabeth Quay	Intersection of William St and The Esplanade	4
F1	Kings Park Rd	Intersection of Fraser Av and Malcolm St	13
F2	Mounts Bay Road	Between Point Lewis Rotary and Kokoda Track Memorial Walk	14
F3	Causeway	Over Heirisson Island	7
K1	Kings Park Road	Between Fraser Av and Thomas St	42
M2	Murray Street Mall	Murray Street Mall	16
M3	Forrest Place	Forrest Place	12
T1	St Georges Terrace	Between Milligan St and William St	26
T2	St Georges Terrace	Between William St and Barrack St	16
T2.5	St Georges Terrace	Between William St and Barrack St	10
T3	St Georges Terrace	Between Barrack St and Victoria Av	28
W1	Wellington St	Between Elder St and Milligan St	10
W2	Wellington St	Between Milligan and Queen St	22
W3	Wellington St	Between Queen St and William St	5

 

 

EXECUTIVE LOCATIONS

 

These banners are in good traffic locations, with a good range of vision to passers-by. These sites are in busy areas around the city.

 

SITE CODE	STREET NAME	LOCATION	NUMBER (banners and flags)	BEST SEEN BY
M1	Hay Street Mall	Hay Street Mall	32
M4	William St	Between Hay Street Mall and Murray Street Mall	12
R1	Roe Street	Between Fitzgerald St and Lake St	17
R2	Roe Street	Between Lake St and William St	6
R2.5	Roe Street	Median Strip - Between Lake St and William St	8
R3	Roe Street	Between William St and Beaufort St	17
T4	Adelaide Terrace	Between Victoria Ave and Bennett St	38
T5	Adelaide Terrace	Between Bennett St and Plain St	16
T6	Adelaide Terrace	Between Plain St and Ozone Reserve	9
T7	Adelaide Terrace	Between Ozone Reserve and Causeway	10

 

 

 

BOUTIQUE LOCATIONS

 

These banners are in street locations, with a smaller range of vision to passers-by. These sites may be in quieter areas around the city.

 

SITE CODE	STREET NAME	LOCATION	NUMBER (banners and flags)	BEST SEEN BY
A1	Aberdeen Street	Between Museum St and Beaufort St	4
H1	Hay Street	Between Irwin St and Pier St	10
H2	Hampden Road	Between Gordon St and Monash Av	12
N1	Northbridge Piazza	Corner of Lake St and James St	7
S1	James St	Between Lake St and William St	1

 

 

Each site has a specific number of poles/masts available. All banners and flag locations, and their specifications can be found in the Book 900 - Banners and Flags Specification

 

 

NOTE:

• Banners and Flags may not be interchangeable between sites. Please ensure you have the right size banners/flags for the site booked. Providing the incorrect sized banners could see your booking cancelled.
• You must supply the latest Book 900 - Banners and Flags Specification to your banner manufacturer.
• You must supply enough banners and/or flags for the entire site(s) booked. No partial bookings are accepted.
• If there are not enough banners/flags to fill the booked site, the booking could be cancelled. The applicant may still be liable to pay the invoice, no discounts or refunds will apply.
• Postponements are subject to availability. Additional weekly hire fees may apply.

 

For more information on Banner and Flag Hire, refer to the Banner and Flag Hire - Guidelines.

 

To request availability, contact City Banners at banners@cityofperth.wa.gov.au or 08 9461 3419.

 

From July 2023, the 2023/2024 fees and charges will be in effect. Refer to Banner and Flag Hire - Fees and Charges for the full list of fees and charges.

 

The Banner and Flag Hire fees are made up of two fees, Installation and Removal (per site) and Hire Fee (per site, per week).

 

For Example:

 

T1 - St Georges Terrace (Milligan - William) has an install and removal fee of $3000.00 + a Hire Fee of $500.00.

 

So six weeks at T1 = $3000.00 (Install & Removal) + $3,000.00 ($500.00 x six (6) Hire Fee (per week) = $6,000.00

 

 

Additional fees may include:

• Call out fee(s) - see below for more details
• Delivery costs
• Disposal costs

 

Call Out Fee: If banners or flags are damaged during the hire period, due to weather conditions or other factors, they will be removed, and where possible replaced with a spare, by the City’s installer as soon as possible. The hirer will be notified and invoiced for any additional fees that may apply.

 

Delivery: Where requested, the installer can arrange delivery to Perth Metro areas, following the hire period. A quote will be provided on your cost estimate.

 

Disposal: Where requested, the installer can dispose of all Banners and Flags, this will occur immediately following the removal of your banners and flags. A quote will be provided on your cost estimate.

 

NOTE: The City banner and flag hire does not include the cost of producing the banners.

 

Notice of Cancellation is required 60 days before the start of hire period, see below Cancellations heading for more information.

 

 

CHARITIES AND NOT-FOR-PROFITS

 

The City does not offer discounted rates for Banner and Flag Hire, we do however have the following:

 

 

Grants and Sponsorships

 

The City may offer some sponsorship or grant opportunities suitable to your event.

 

For the latest offers available, please visit Grants & Sponsorship Programs | City of Perth | City of Perth or speak with our sponsorship team at sponsorship@cityofperth.wa.gov.au

 

 

Feature Lighting

 

Feature lighting is on Council House and Trafalgar Pedestrian Bridge. This is a free service offered to Charities and Not-for-profit organisations, where available.

 

 

For more information, or to apply please visit Feature lighting bookings | City of Perth or contact our Customer Experience team on 08 9461 3333 or by email at info@cityofperth.wa.gov.au

 

Your booking must coincide with the event, campaign or activity you are promoting.

 

Banners and flags are hired out on a weekly basis.

 

Banners and Flags of high quality can easily last between four to six weeks, however, banners and flags deteriorate over time and may need replacing. The City reserves the right to remove all banners and flags from any site earlier than the scheduled removal date if the presentation of the banners and flags becomes sub-standard.

 

Hirers should allow one to three days variance in the booking period. Installation and Removal of banners depends on traffic, events, weather, roadworks, and the number of banners and flags being installed at any given time.

 

The City will endeavour to have banners installed as close to the installation date as possible.

BANNER DESIGN:

 

When designing your banners and flags, refer to the Banner and Flag Hire - Guidelines. The guidelines outline the City’s recommendations around:

 

• Graphics/images,
• Text,
• Colours, and
• Logo’s

 

The City has the discretion to support, request amendments to, or decline proposed artwork.

 

Your booking is not confirmed until you receive a Confirmed Booking Letter, Supported Artwork, and an Invoice.

 

 

Site Key and Design Reference:

It is required that all Banners and Flags include a Site Key (location booked).

 

Where two or more designs are being used, a Design Reference is also required. This reference must be stated on the Installation Sequence.

 

Refer to the City’s Banner and Flag Hire - Guidelines for more information and sample images.

 

 

BANNER PRODUCTION:

 

It is our recommendation that banners are not produced until you receive your Confirmed Booking Letter.

 

Banners and Flags must be manufactured to the specifications detailed in Book 900 - Banners and Flags Specification.

 

All Banners and Flags must include a Site Key (location booked), and where two or more designs are used, a Design Reference must also be included. Refer to the City’s Banner and Flag Hire - Guidelines.

 

Banner and Flag Hire sites vary in size, shape, and quantity. Banners may not be interchangeable between sites.

 

NOTE: The City is not involved in the manufacturing of banners, and as a local government, we cannot provide recommendations to third party companies. You will need to source a banner and flag manufacturer.

 

DELIVERY:

 

Upon support of your artwork, you will receive a Confirmed Booking letter. The delivery address and contact information for the City’s banner installer will be given on the Confirmed Booking Letter.

 

Please contact the installer to arrange delivery.

 

Delivery to the City of Perth's Installer must occur a minimum one week before the start of the hire period, or as agreed with the installer. 

 

 

When they are delivered, all banners and flags must:

 

• Be folded (fabric) or rolled (Vinyl) in small batches,
• Be easy for one person to lift and carry (less than 25kg),
• The Design Reference (top left corner) is visible, and
• Where applicable, packed in order to be installed (as detailed in installation sequence).

 

Recommended:

 

• Fabric flags and banners - folded in groups of four.
• Vinyl flags and banners - rolled individually or up-to four per roll.

 

 

END OF HIRE PERIOD.

 

At the time you submit your application, you will be asked about collection of banners and flags, your options are:

 

• Collection of Banners and Flags from the Installer (no additional cost)
• Delivery of Banners and Flags to the Applicant, or agreed third party (as quoted on your cost estimate)
• Disposal of Banners and Flags (as quoted on your cost estimate)

 

You can change your mind on collection at any time before the start of the hire period.

 

Collection: to be collected within seven days following your hire period.

 

Delivery: will be made as arranged with the installer. 

 

Disposal: will occur immediately following the removal of your banners and flags.

 

NOTE: It is the hirer’s responsibility to check collected banners and/or flags to ensure all banners and flags have been received. The City does not take any responsibility for lost, stolen or damaged banners and flags.

 

Refer to the Banner and Flag Hire - Guidelines for more information.

 

The City reserves the right to cancel bookings up to 60 days before the start of the hire period. Where the City cancels, a full refund of fees paid will be given.

 

Cancellations of Banner and Flag bookings, by the hirer, must occur a minimum of 60 days before the start of the hire period. 

 

Fees and Charges may still apply in the following circumstances:

 

• Cancelling less than 60 days before the start of the hire period
• If the installation cannot occur due to the banners and flags not being delivered, damaged, or in short supply.

 

For all cancellations made by the hirer, the City is not liable for any costs associated to the production of the Banners and Flags.

 

Extensions and/or postponements of booking times may be considered, subject to availability. This decision is at the discretion of the City of Perth. Additional hire fees may apply if the requests can be accommodated.

 

Refer to the Banner and Flag Hire - Terms and Conditions for more information on cancellations or contact City Banners at banners@cityofperth.wa.gov.au or 08 9461 3419.

Q: I only have a few banners; can I make a booking for only part of the site?
A: No. Partial Bookings are not accepted. 
When making a booking, you acknowledge you must provide enough banners or flags to fill the site booked in its entirety. 

Q: Are design and/or production costs included in the quote?
A: No. Design and production is not provided by the City. It is up to the you (the hirer) to have your banners designed and manufactured.

Q: How far in advance should I apply?
A: Applications should be made with a minimum of three months’ notice.
Pencil Bookings can be made more than a year before the hire period. An application is required more than three months before the start of the hire period. 

Q: There is less than three months before I’d like my banners up, can I still apply?
A: Yes. Bookings depend upon availability. 
You should ensure you have enough time to produce your banners and/or flags and have them delivered before the start of the hire period. 
Check availability with City Banners at banners@cityofperth.wa.gov.au or call 08 9461 3419.

Q: How long can I book a site for?
A: Banners are booked on a weekly basis, up-to six weeks. 
Bookings for longer than six weeks should be discussed with the City Banners team at banners@cityofperth.wa.gov.au or call 08 9461 3419.

Q: Can the City recommend printing services to produce our banners/flags?
A: No. As a local government, we must remain impartial and cannot provide recommendations or advice on banner/flag manufacturers. 

Q: My banners won’t be delivered on time; can I postpone or get a refund?
A: We may be able to extend or postpone your booking, depending on availability, additional Hire fee(s) (per week) will apply. 
For cancellations by the hirer, made less than 60 days before the start of the hire period, the fees may still be applicable. 
For all cancellations made by the hirer, the City is not liable for any costs associated to the production of the banners and/or flags.

Q: Can I have my banners printed after my pencil booking is made?
A: It is recommended to wait for the Confirmed Booking letter, the City may request amendment to your artwork to ensure your banners are inline with the Design 
The hirer is responsible for the production and associated costs of the banners/flags. The City of Perth will take no responsibility for the manufacture of the banners.

Q: Our banners are being sponsored; can you issue the invoice to a 3rd party?
A: No. Invoices will only be raised to the applicant.

Q: We’d like the City to sponsor our banners or event, how do we apply?
A: The City has opportunities to provide funding for various events. To check out grants and sponsorship opportunities that may best apply to your upcoming event head to Grants & Sponsorship Programs 

Q: We’d like to use the City of Perth Logo; how do we get permission?
A: This would need to be arranged through our Sponsorship or Partnerships team prior to making your banner application. 

Q: We are a Charity or Not-For-Profit Organisation, does a discount apply?
A: No. Unfortunately, the City does not offer discounted rates for Banner and Flag Hire, we do however have the following:

Grants and Sponsorships:
The City may offer some sponsorship or grant opportunities suitable to your event. For the latest offers available, please visit Grants & Sponsorship Programs 

Feature Lighting:
Feature lighting is on Council House and Trafalgar Pedestrian Bridge. For more information, or to apply please visit Feature lighting bookings